Booking Conditions
Cyprushotelsonline.net are acting as booking agents only on behalf of all the hotels and hotel apartments that are featured on this web site.  All completed booking enquiry forms are received by Cyprushotelsonline.net and NOT the individual hotel.  These terms and conditions apply to all members of your party, so please print a copy of this page and ensure that all members of your party are made fully aware of them. 

Your Contract
As soon as you have instructed us to book accommodation at the hotel or apartment of your choice, or have placed the reservation yourself via our online booking engine, we will place a provisional reservation on your behalf and obtain written confirmation from the accommodation provider.  Once we have received this confirmation we will require full payment in order to confirm the reservation and issue you with a hotel voucher.  It is at this point that a binding contract comes into force and the accommodation provider is responsible to you to provide you with what you have booked and paid for, subject to these booking conditions.  It is therefore very important to check all the details on the hotel voucher when you receive it. We will ask you to confirm receipt and also that all the information is correct and as requested.   If you want to cancel or change your booking later, you may have to pay amendment or cancellation costs (as described below) which may be as much as the whole accommodation cost.  The person making the booking, known as the 'lead name', accepts responsibility for all members of the party, for ensuring that payments are made at the correct time, and will be the person to whom we will send the hotel voucher to.  It is also the 'lead name' that we will contact if any new information needs to be passed on or in case of any emergencies.  Should you wish to make an amendment or cancel your booking, the 'lead name' must notify us by e-mail, or in writing, as soon as possible.  If you are aged under 18 on date of departure, and your parents or guardians are not travelling with you, they must write to us with their written consent and also bear any responsibility for your conduct.

Changes to your accommodation
If you want to change any details of your booking after we have sent your confirmation, we will do our best to help.  However, the accommodation provider has no obligation to make any change.  If the accommodation provider is able to make the change, there will be a Cyprushotelsonline.net administration charge of GB£25.00 per booking alteration plus any potential charges from the accommodation provider, subject to their terms and conditions, and we will inform you of these charges before making the alteration.

If you change the total number of people booked, the accommodation price will be re-calculated for the new party size, as this may mean that accommodation is either under-occupied or over-occupied and each of the remainder of your party may have to pay more.  If you wish to change your booking during your holiday, ie. extending your stay or upgrading your accommodation or meal basis, all requests are subject to availability and any extra payment must be paid locally.  All extras, such as mini-bar, telephone charges etc, must be paid for locally prior to your departure from the accommodation.

Special Requests
If you have any special requests such as dietary requirements, room location, late check-out etc., please let us know in writing at the time of booking.  We will inform the accommodation provider of all such requests but unfortunately we cannot guarantee that these requests will be met.  If the accommodation provider is unable to meet such requests, neither we nor they can have any liability to you in this respect.

Holiday Insurance
We strongly recommend that you and all members of your party take out the appropriate travel/holiday insurance at the same time or before booking your accommodation.  It is your responsibility to check that your insurance covers, amongst other things, the cost of cancellation by you, all medical costs and the cost of assistance including return to your country of residence in the event of an accident, illness or death.

Our Responsibility to you for your booking
Because we are acting as a booking agent only, we have no liability for any of the accommodation arrangements, and in particular no liability for any personal injury, illness, death or loss of any kind.  Any claim for damages for injury, illness or death arising from your stay in the accommodation, must be brought against the owner of the accommodation and will be under the jurisdiction of the law of the country in which the accommodation is based.  Also we, or the accommodation provider, have no liability for providing extended stays, late check-outs, early check-ins or cancellations due to any changes in your flight times or in the rare event of your flight being cancelled altogether.

Cancellation Charges
If you wish to cancel your booking, we must receive written confirmation from the 'lead name' as soon as possible.  Cancellation charges will come into effect as soon as the booking has been confirmed and a hotel voucher has been issued.

When the cancellation e-mail is received by us before departure:

More than 35 days 25%
35 - 15 days 50%
8 - 14 days 70%
7 days or less until departure 100%

Charges as a percentage of total accommodation booking value. If one or more members of your party cancel, this may mean that accommodation is under-occupied and the price of the remaining members of your party may be increased to reflect this. If the accommodation provider makes a change to your booking, we will inform you as soon as possible before your departure, but will have no other liability towards you. No refunds can be given for stays that are ended earlier than planned.

No-shows are not refunded.

No refunds can be given for stays that are ended earlier than planned.

Cyprushotelsonline.net will do everything in its power to avoid having to make any changes to your booking.  If in the unlikely event that we are informed by the accommodation provider that they are unable to provide the accommodation which you have booked, we will try to provide you with similar accommodation of equal standard.  However, if we are unable to do this or you prefer not to accept our alternative offer, you may cancel free of charge.

Complaints
If you have a valid complaint whilst you are staying at the accommodation you have booked, you MUST inform the accommodation management immediately, in order to give them the opportunity to resolve the problem. 

Room Allocation
After registration upon your arrival at the accommodation, you will be allocated a room.  Please note that check-in time is usually after 14.00 hours and check-out time is usually 12 noon.  Please bear this in mind when booking your flight, especially when travelling on night flights, e.g. if you are due to arrive at either Paphos or Larnaca airport during the early hours of the morning, you will be required to book your accommodation for the previous night if you wish to access your accommodation before 14.00 hours on your arrival date.  Similarly, if you are departing Paphos or Larnaca airport late in the evening or early in the morning, you will be required to check-out at 12 noon unless arrangements have been made for a late check-out (usually available at an additional fee, subject to availability).

Indemnity
When you book accommodation through Cyprushotelsonline.net, you accept responsibility for the proper conduct of yourself and all members of your party during your stay. You are also liable to make a reimbursement to the accommodation provider for any damage caused before you end your stay.  The accommodation provider reserves the right at any time to terminate your holiday or that of any member of your party due to misconduct by that person, within their reasonable opinion.  Full cancellation charges will apply and no refund will be given.  Furthermore, the accommodation provider shall be under no obligation whatsoever to pay compensation or meet any costs or expenses you may incur as a result of the booking being terminated, in accordance with this paragraph.  If your actions, or those of any member of your party, cause damage to the accommodation in which you are staying, you agree to fully indemnify us against any claim, including legal costs, made against the accommodation provider. 

Quoted Rates
All rates quoted to you are per per room for the duration you require and include all applicable taxes, unless otherwise stated.

Please note that if you wish to make a reservation and the rate quoted to you is in Cyprus Pounds (CY£), we will use the exchange rate provided by one of the major UK High Street banks that is valid for that day.  You will therefore need to make payment that same day in order to guarantee that exchange rate.   We do not use currency converters of any kind, or rates available by overseas banks, as they do not reflect the current daily exchange rate available within the UK.